Food and DrugCosmetic Product Registration in the Philippines

August 21, 2024

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How to Register and Sell Cosmetic Products with the FDA in the Philippines

The cosmetics industry in the Philippines is growing rapidly, driven by demand for personal care, beauty, and skincare products. However, to manufacture and sell cosmetic products in the country legally, you must comply with the Food and Drug Administration (FDA) regulations. This article will guide you through the key steps and requirements for registering and selling cosmetic products with the FDA, ensuring your business is fully compliant.

Definition of Cosmetic Products in the Philippines

According to the FDA, a cosmetic product is defined as “any substance or preparation intended to be placed in contact with the various external parts of the human body (epidermis, hair system, nails, lips, and external genital organs) or with the teeth and the mucous membranes of the oral cavity with a view exclusively or mainly to cleaning them, perfuming them, changing their appearance, and/or correcting body odors and/or protecting them or keeping them in good condition.” Examples include skincare creams, shampoos, perfumes, and lipsticks.

FDA’s Role in Regulating Cosmetic Products

The FDA regulates the safety, quality, and labeling of cosmetic products in the Philippines to protect consumer health. Through these regulations, the FDA ensures that cosmetics do not pose any health risks and comply with prescribed standards. Cosmetic manufacturers and distributors must understand the role of the FDA to avoid penalties or the suspension of business operations.

Types of Cosmetic Products Requiring Registration

In the Philippines, certain cosmetic products must be registered with the FDA before they are distributed or sold. Products that are manufactured domestically or imported for sale fall under the FDA’s regulatory framework. However, not all cosmetic products require registration. The FDA mandates the registration of the following categories:

New products that are not covered by existing FDA standards
Products that contain specific active ingredients or pose potential risks
Imported cosmetics that need verification of safety and compliance with local standards

Low-risk cosmetic products (e.g., soaps, lotions) may only need to comply with labeling regulations and do not require registration unless they include restricted ingredients.

ASEAN Cosmetic Directive (ACD) and Regulations

The Philippines follows the ASEAN Cosmetic Directive (ACD), a regional agreement that harmonizes cosmetic regulations across ASEAN countries. Under this directive, cosmetic products must adhere to the following rules:

Good Manufacturing Practices (GMP): Cosmetic products must be manufactured following the ASEAN Guidelines for Good Manufacturing Practices (GMP) for cosmetics. This ensures that products are consistently produced and controlled to quality standards.
Product Information File (PIF): Every cosmetic product should have a PIF containing product details, formulations, and safety assessments, which must be available to the FDA upon request.
Restricted Ingredients: The directive lists ingredients that are restricted or banned from use in cosmetics. Products must comply with these guidelines to avoid rejection.

Manufacturing Requirements: GMP, Labeling, and Ingredients

To ensure compliance with the FDA, cosmetic manufacturers must meet several requirements:

Good Manufacturing Practices (GMP): Manufacturers are required to comply with FDA and ASEAN GMP standards. This involves having well-documented manufacturing processes, maintaining clean facilities, and ensuring all personnel are trained in proper hygiene and safety procedures.
Labeling: All cosmetic products must be clearly labeled with the following:
- Product name
- Manufacturer Details
- Batch number
- Expiry date
- List of ingredients in descending order of quantity
- Precautionary measures, if necessary
- Usage instructions
Ingredients: The FDA prohibits certain harmful chemicals in cosmetics and mandates that specific ingredients must be declared on the product label. The use of restricted substances is tightly regulated.

Steps to Apply for an FDA License to Operate (LTO) for Cosmetics

Pre-application: Manufacturers and importers must ensure they meet the GMP and facility requirements before starting the application.
Account Creation: Create an account on the FDA’s e-portal system (https://www.fda.gov.ph/). This account is necessary to submit the application online.
Application Form: Complete the License to Operate (LTO) application form, which includes company details, product category, and a description of the facilities.
Submission of Documents: Submit all necessary documents, including the PIF, proof of GMP compliance, and the facility layout plan.
Payment of Fees: Pay the corresponding LTO application fees through the FDA’s payment portal.
Inspection: The FDA will inspect the manufacturing or storage facility to ensure compliance with GMP standards.
Approval: Once the FDA confirms that all requirements are met, the LTO will be issued.

Cosmetic Regulations and Prohibitions

Cosmetic products sold in the Philippines must adhere to specific regulations to ensure consumer safety. Key requirements include:

Labeling: Labels must be written in English or Filipino and must not contain misleading information. Any health or efficacy claims must be substantiated.
Prohibited Ingredients: Products must not contain banned substances as listed in the ASEAN Cosmetic Directive. These include certain heavy metals, carcinogenic substances, and specific preservatives.
Packaging: Packaging must be tamper-proof, and the expiration date must be clearly visible.

Penalties for Violating Cosmetic Standards

Non-compliance with FDA regulations can lead to severe consequences. Penalties for violating cosmetic standards include:

Fines: The FDA may impose monetary fines for selling unregistered or non-compliant products.
Product Recall: Non-compliant products may be subject to recall, and the company must bear the cost of recalling and disposing of the products.
Suspension or Revocation of License: The FDA can suspend or revoke the LTO, halting the company’s operations.
Criminal Charges: In severe cases, individuals responsible for violations may face criminal charges, mainly if the products cause harm to consumers.

Is Assistance Available?

Registering and selling cosmetic products in the Philippines requires strict adherence to FDA regulations. Understanding the requirements for GMP, labeling, and registration will ensure your products are compliant, safe, and ready for the market.

It’s recommended that you seek professional assistance to secure your business operating license faster and more efficiently.

With over a decade of experience, Triple i Consulting Inc. excels in navigating the complexities of the Philippine government system, managing paperwork, and obtaining business certifications, including FDA LTOs. Their expertise spans multiple fields, such as accounting, business registration, incorporation, FDA licensing, and product registration. As the first ISO 9001:2008-certified company in the Philippines offering business registration services, Triple i Consulting is well-positioned to meet your business needs.

To arrange a consultation with one of our FDA compliance specialists, feel free to contact us through the following channels: